A late summary post, but better late than never! 
The DEI Team last met on 28 March 2024 for our fortnightly meeting, which was a text meeting on Matrix this time. This meeting was special because it was the end of 2024 Q1, which is how we current plan our work as a team. This meant we reviewed the milestone for 2024 Q1, closed out completed work, and triaged ongoing work into the 2024 Q2 milestone.
Notable work in 2024 Q2 by the team includes Fedora Week of Diversity, Mentor Summit, improvement to our onboarding practices, and also establishing an event location selection policy for Flock.
The full details are below. We will meet again this Thursday, 11 April. Hope to see folks there!
Meeting started by @jflory7:fedora.im at 13:04:05 UTC.
Meeting summary
TOPIC:Agenda (@jflory7:fedora.im, 13:04:57)
- INFO: (1) Intros, welcomes, hellos (@jflory7:fedora.im, 13:05:05)
- INFO: (2) Team announcements & news (@jflory7:fedora.im, 13:05:07)
- INFO: (3) DEI Advisor updates to the team (@jflory7:fedora.im, 13:05:10)
- INFO: (4) Follow-ups from last meeting (@jflory7:fedora.im, 13:05:12)
- INFO: (5) Ticket-driven discussion (@jflory7:fedora.im, 13:05:14)
- INFO: (6) Open floor (@jflory7:fedora.im, 13:05:15)
TOPIC:Intros, welcomes, hellos (@jflory7:fedora.im, 13:05:20)
TOPIC:Team announcements & news (@jflory7:fedora.im, 13:08:04)
- INFO: === Flock CFP is now open === (@jflory7:fedora.im, 13:08:20)
- LINK: Flock 2024 CfP open now until April 21st – Fedora Community Blog (@jflory7:fedora.im, 13:08:32)
- INFO: === Outreachy application phase ends on Tuesday, 2 April === (@jflory7:fedora.im, 13:08:53)
- INFO: === Fedora Linux 40 Beta released on Tuesday, 26 March === (@jflory7:fedora.im, 13:10:25)
- INFO: === “Win-win for all: How to run a non-engineering Outreachy internship”: First thoughts on running and preparing an Outreachy internship on Fedora Community / Marketing efforts. === (@jflory7:fedora.im, 13:11:29)
- LINK: Win-win for all: How to run a non-engineering Outreachy internship – /home/jwf/ (@jflory7:fedora.im, 13:11:34)
- INFO: === The Fedora Week of Diversity (FWD) organizing team held their first organizers’ meeting on Tuesday. More to come in today’s meeting agenda! === (@jflory7:fedora.im, 13:12:41)
TOPIC:DEI Advisor updates to the team (@jflory7:fedora.im, 13:16:07)
- INFO: No updates for this week, but soon will share the Council Hackfest updates across April on the Community Blog. (@jflory7:fedora.im, 13:17:19)
TOPIC:Follow-ups from last meeting (@jflory7:fedora.im, 13:18:03)
- INFO: How This Works: We review past action items from the last meeting. For each action item, we note a quick update on its status and then move forward. (@jflory7:fedora.im, 13:18:06)
- INFO: === @jflory7 is working on the 2023 wrap-up article === (@jflory7:fedora.im, 13:18:24)
- LINK: DEI Team 2023 Q4 Quarterly Report (#29) · Issues · fedora / Diversity Equity and Inclusion Team / Home - Issues and Discussions · GitLab (@jflory7:fedora.im, 13:18:29)
- ACTION: @jflory7 DEI Team Year in Review article (@jflory7:fedora.im, 13:19:04)
- INFO: === misc Robert Wright (he/him) Sarah Thornton (she/her) Work on DEI events policy draft for DEI Team review === (@jflory7:fedora.im, 13:19:42)
- ACTION: @misc @rwright @sarah-thornton Work on DEI events policy draft for DEI Team review (@jflory7:fedora.im, 13:21:59)
- INFO: === @jflory7 Add Flock staff contact email address to CFP homepage === (@jflory7:fedora.im, 13:24:38)
- INFO: Completed!
(@jflory7:fedora.im, 13:24:50)
TOPIC:Ticket-driven discussion (@jflory7:fedora.im, 13:25:35)
- LINK: 2024 Q1 Team Goals · Milestones · fedora / Diversity Equity and Inclusion Team / Home - Issues and Discussions · GitLab (@jflory7:fedora.im, 13:26:24)
TOPIC:Ticket #19: “Fedora Week of Diversity - planning for 2024” (@jflory7:fedora.im, 13:28:20)
- LINK: Fedora Week of Diversity - planning for 2024 (#19) · Issues · fedora / Diversity Equity and Inclusion Team / Home - Issues and Discussions · GitLab (@jflory7:fedora.im, 13:28:25)
- LINK: FWD'24 Notes - HackMD (@jflory7:fedora.im, 13:29:00)
- INFO: Confirming the final dates for FWD: June 17-22 (@jflory7:fedora.im, 13:29:32)
- INFO: The virtual event component will run from June 21-22, 2024. The other day we will publish interviews with our community members. (@jflory7:fedora.im, 13:30:51)
- LINK: README.md · main · fedora / Diversity Equity and Inclusion Team / Fedora Week of Diversity · GitLab (@jflory7:fedora.im, 13:30:57)
- INFO: A new document was started by @amsharma to develop a timeline and track the work at a high-level. Feedback welcome in the document. (@jflory7:fedora.im, 13:37:11)
- LINK: Fedora Diversity Week - Virtual Event - Google Docs (@jflory7:fedora.im, 13:37:13)
- INFO: Clarification, the timeline is specifically for the virtual event. (@jflory7:fedora.im, 13:37:32)
- INFO: There are four main areas to cover for FWD. For now, we are still missing someone for Event Production. @amsharma is owning Speaker Management, @chris and @joseph are owning Content & Promotion, and @ekidney is owning Design. (@jflory7:fedora.im, 13:38:47)
- HALP: Help wanted for Event Production! Say hi in #dei:fedoraproject.org or comment on GitLab if you are interested. (@jflory7:fedora.im, 13:39:03)
- HALP: Issues · fedora / Diversity Equity and Inclusion Team / Fedora Week of Diversity · GitLab (@jflory7:fedora.im, 13:39:18)
TOPIC:Ticket #2: “New Member template & small docs updates” (@jflory7:fedora.im, 13:45:10)
- LINK: New Member template & small docs updates (#2) · Issues · fedora / Diversity Equity and Inclusion Team / Home - Issues and Discussions · GitLab (@jflory7:fedora.im, 13:45:15)
- HALP: Help wanted: Onboarding docs review, GitLab issue template to nominate new team members. (@jflory7:fedora.im, 13:45:30)
- INFO: No takers for now. Moving to Q2 and leaving open for later. (@jflory7:fedora.im, 13:50:18)
TOPIC:Other issues (@jflory7:fedora.im, 13:50:27)
- INFO: Per the end of the quarter, other incomplete/ongoing issues will be moved to the Q2 milestone on GitLab. (@jflory7:fedora.im, 13:50:49)
TOPIC:Open floor (@jflory7:fedora.im, 13:51:05)
- INFO: @jonatoni worked on creating some new issues for Fedora Mentor Summit. The call for volunteering is now open to help us organize another great FMS in August at Flock 2024. (@jflory7:fedora.im, 13:55:02)
- LINK: fedora / Diversity Equity and Inclusion Team / Fedora Mentor Summit · GitLab (@jflory7:fedora.im, 13:55:07)
Meeting ended at 14:00:26 UTC.
Action items
- @jflory7 DEI Team Year in Review article
- @misc @rwright @sarah-thornton Work on DEI events policy draft for DEI Team review
People present (lines said)
- @jflory7:fedora.im (165)
- @zodbot:fedora.im (29)
- @jonatoni:fedora.im (26)
- @ami117:matrix.org (13) @amsharma
- @farribeiro:matrix.org (9)
- @misc:ephaone.org (7)
- @nhanlon:beeper.com (3) @neil
- @ekidney:matrix.org (3)
- @meetbot:fedora.im (2)
- @obazeeconsole:matrix.org (1)
- @sarah-thornton:matrix.org (1)