Hey folks! 
Here is the summary of the May 28, 2026, Fedora Mindshare Committee meeting.
As the leadership body for the Fedora Mindshare branch, the Mindshare Committee coordinates event funding, community programs, and global engagement. Today’s meeting focused on navigating mid-year event sponsorship requests, archiving legacy documentation, and finalizing the structure for our upcoming town hall panel at Flock 2026.
Topics discussed in this meeting:
- Approving funding for FrOSCon 2026 event sponsorship
- Closing incomplete event requests for Nerdearla
- Archiving the legacy Fedora Handbook repository
- Structuring the Mindshare Townhall session at Flock 2026
Note: AI (Google Gemini) was used to summarize the Meetbot-generated HTML log of the public meeting. I edited the AI-generated output before making this Fedora Discussion topic. If you notice mistakes, please provide a correction as a reply to this topic.
Executive Summary
The Mindshare Committee’s primary focus this meeting was the delicate balance of mid-year event funding, specifically evaluating a request for FrOSCon 2026. Aleksandra Fedorova (@bookwar) represented the request. Due to the timing within the fiscal year and dependencies on Flock sponsorships, Justin Wheeler (@jflory7) noted that a full 3,000 EUR sponsorship was unfeasible, but he managed to identify 500 EUR for an initial commitment. The Committee agreed to move forward tentatively at this level to provide organizers with immediate assurances, pending an asynchronous vote from absent members. In contrast, an event proposal for Nerdearla in LATAM was closed as invalid due to a lack of required details and budget specifics.
On the operations side, the Committee reviewed the nine-year-old Fedora Handbook repository (mindshare/tickets#123). Recognizing that the documentation holds value but lacks current maintainership, they agreed to archive it. Petr Bokoc (@pbokoc) took the action to migrate the repository to the Fedora Docs Archive organization on Forgejo.
Finally, the team planned the Mindshare Committee Town Hall session for Flock 2026 (mindshare/tickets#98). The agreed format will feature @jflory7 as the moderator, beginning with an introduction to the renewed charter. Both outgoing and incoming committee members, including Emma Kidney (@ekidney), Greg Sutcliffe (@gwmngilfen), and Akashdeep Dhar (@t0xic0der), will share their reflections. This will be followed by a discussion on term handovers and an Ask Us Anything (AMA) session with the audience.
Action Items
- @sumantrom, @joseph, @lbazan: Vote on Ticket #124 ASAP
- @jflory7: Close Ticket #117 as invalid, request a new ticket to be opened following the issue template format
- @lbazan: Re-open this ticket using the issue template format
- @pbokoc: Move Fedora Handbook repo to Fedora Docs Archive org on Forgejo
- @jflory7:
Post a meeting summary on Fedora Discussion and add summary comments to all discussed tickets
Detailed Meeting Log
Ticket: mindshare/tickets#124 (FrOSCon funding request - Partner level)
@jflory7 addressed the budget constraints halfway through the fiscal year, explaining that Q3/Q4 event funding heavily relies on Flock sponsorships. A 3,000 EUR request is currently too high, but 500 EUR is a viable starting point to establish a precedent, with the potential for increased support in 2027.
@t0xic0der and @ekidney supported the 500 EUR commitment. @t0xic0der noted that as Mindshare processes improve, support for recurring events like FrOSCon can be scaled up in future years. @bookwar confirmed that event organizers need to know what to expect by May 31st to begin planning, and that 500 EUR works as a baseline. The request does not include travel or accommodation for Fedora booth staff, which will be handled independently.
!agreed+3/0/-0— 500 EUR for FrOSCon event sponsorship (excluding speaker/booth staff travel)!halpTo fully approve this vote (per policy), either the medium event voting period needs to pass, or full unanimous consent by all Mindshare Committee members is needed.!infoWe are tentatively encouraging @bookwar to proceed with reaching out to the FRoSCon event organizers that Fedora (via Red Hat LLC) will sponsor at 500 EUR. We can revisit at a later point if an additional 500 EUR could be procured, but this is NOT guaranteed.!infoOnce again, challenges and process friction were identified in the overall budget management process and how to plan ahead for funding for medium/large events that come up during the fiscal year. This is an evergreen issue that will need to be pursued into the next Mindshare Committee term.
Ticket: mindshare/tickets#117 (Request for Fedora Booth and Speaker Participation at Nerdearla)
The Committee reviewed the request for events in Argentina (September) and Mexico City (November). They noted the absence of a budget request, value proposition, or lead-time details from the reporter, @lbazan. @jflory7 and @t0xic0der agreed to defer and close the ticket until the issue template is properly utilized.
!infoThis ticket is invalid; there is no stated value proposition, there is no budget, there are no details beyond that the events are happening. It is not clear what lead time is needed to plan or organize. The issue template for event proposals was not followed.
Ticket: mindshare/tickets#123 (Consider migrating the Fedora Handbook repo under Mindshare)
@t0xic0der and @jflory7 agreed with previous asynchronous suggestions to archive the nine-year-old repository, as salvaging it would require too much effort currently. @pbokoc offered to move the repository to the docs-archive organization on Forgejo.
!infoWhile the value of the documentation in question is self-evident, it has not been updated in nearly a decade. There is a real cost for committing to maintaining and updating new things. At a future point, if there is an interest and someone is willing to take ownership, we could always pull out content and migrate it somewhere else.!infoThere is a “Fedora Docs Archive” organization on Forgejo. This seems like the best place to move the docs repo in question in the meantime.
Ticket: mindshare/tickets#98 (Proposal for Flock 2026 - Fedora Mindshare Townhall Session)
@t0xic0der proposed structuring the Flock session with progress updates first, followed by reflections, and ending with an Ask Us Anything (AMA) session to take advantage of the in-person audience. @gwmngilfen and @ekidney, who are not standing for re-election, emphasized the importance of discussing the handover process.
@jflory7 noted that both outgoing and incoming members will be invited to participate. He offered to moderate the panel and pre-seed a few questions to help guide the audience Q&A.
!agreedFor the panel structure and organization, @jflory7 will chair/moderate the panel. @jflory7 will kick off by introducing the Mindshare Committee itself, the renewed charter at a high-level, and then pass over to each Committee member to introduce themselves and speak toward their part of the charter. There may be one or two additional questions added to the ticket for each panelist to answer before the floor is yielded to the audience for Q&A.!infoFor outgoing Mindshare Committee members, they will still be a part of the panel to represent their work and impact during the course of the term.!infoIncoming Mindshare Committee members who are also present will be invited to participate in the panel, and for any brand-new members, some on-the-fly questions may be devised to help them share their excitement and ideas for what they hope to achieve in their term on the Committee.